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Create/Manaage (one day)

Create an event stream (one day)

  • it will allow you to create a container in which you can

    • put, your complete management of an event
    • to put the volunteers
    • send emails to warn them
  • To create an event, go to the menu :

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  • Then use the button: "Create an event flow".

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  • We obtain the following window and then we can set the following window:

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This is a calendar flow, so it will be found in the calendar view. You have to fill in :

- the name of the flow
- the calendar (don't forget to share it with the other people using it, see the help on calendars in the user manual)
- the date and time is not a problem

You validate and the event is created both in the calendar and in the event flow management view.

Builder mode: event flow

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Actions

The following toolbar will allow you to manage your flow completely

Screenshot](../../../img/plugins/eventworkflow/eventworkflow3.png)

Builder mode ! Screenshot

Click on this button, if not already done, by default it is active.

It will allow you to build your event flow completely: - title - container - sub-container by managing your volunteer opportunities.

In each event flow, you can create a container, it can contain :

We can create a basic title

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This is a trick to simulate titles

We can then create a sub-container

We transform this title into a block of containers of volunteer opportunities.

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Here is the resulting view

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  • You can choose the volunteer opportunities
  • the time (this is a guideline between two sub-containers)
  • the objective: the number of volunteers to be reached
You can then add as many sub-containers as you want:

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  • notes on the left
  • sub-containers (doodles on the right, you can put as many as you want). The doodles :
    • will allow you to check off the people
Action in a sub-container

Screenshot](../../../img/plugins/eventworkflow/eventworkflow11.png)

you can add

  • members
  • create a useful note further on
  • send a mail
  • Or delete the subcontainer

Edit mode Screenshot

You will be able to re-edit the event

Screenshot](../../img/plugins/eventworkflow/eventworkflow13.png)

Send mail ! Screenshot

Sending mail, will send a mail to all volunteers that have been checked and will open your personal email with the summary of the flow.

Duplicate the flow ! Screenshot

This part allows you to duplicate the flow identically (volunteers are obviously unchecked)

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The last button allows to delete a flow

Event flow timeline (volunteers)

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Worship plan for volunteers

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Event flow timeline (volunteers)

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Worship plan for volunteers

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Create an event flow (several days)

The principle is the same as for one day.